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Government Analytics, Government Cloud, Government Data Management, Information Management, Information Security

Seoul National University to revamp information management systems

By Gosia Klimowicz | 11 May 2012 | Views: 7703

Seoul National University (SNU) is a very heterogeneous environment.

“Different departments and members of staff and faculty need different equipment and systems, for example arts and science, administration and students”, explains Han Joon-Koo, CIO of Office of Information Systems and Technology and director of SNU Computer Center in Seoul National University. Like the universities in Japan, SNU is transforming to a corporate body.

“We are still funded by the government, but the University governance model will change. We need to figure out the new finance system as the government system and corporate finance system are very different”

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SNU will implement the finance management system in August this year. In addition to this, the University is building a new academic operating system.

“We used a very old information system from 18 years ago so we are building a new one for our academic staff and students. We also plan to build a new Management Information System within 2 years”

The old system had many databases which had been updated independently and synchronised. In consequence, there was a lot of data entries with different information. These were mostly minor differences but made it hard to tell the actual status of the entries.

“The new system will handle the data in a central core and every party will use it. This way, we will have one accurate database that everyone knows.

SNU is also planning to build a data warehouse in three years.

“Our current fragmented databases are no use for analytics.Having one, good database and management system, we will be able to use analytics and make decisions based on it.”

According to Mr Han, the next steps will be adopting cloud computing and outsourcing emails to external vendors like Google, with minimal expenses.

“We will start with students’ emails. The Korean government is very concerned about information security,, especially if important knowledge is saved somewhere outside Korea. Our professors could still use our in-house system but students outsourcing undergraduate students’ emails would save us a lot of money. The University deals with a great amount of data and suffered during a major DDOS attacks in Korea 4 years ago. Several hundred PCs from SNU were infected and used in this attack.

“When I started as a CIO, I applied some regulations and security and continuosly monitor internet traffic and our systems. We have observed a great improvemend - in a smaller attack last year only 10 PCs were infected.+

Seoul National University is one of the leading universities in South Korea with 5000 faculty members and more that 28000 students. SNS embodies and develops informatisation via its e-library in the central library, administrative information, information security, eTL (e-Teaching and Learning) and many other projects. Their current budget for ICT is $15 mln.